Negotiations on the renewal of each collective agreement are conducted by a bargaining committee composed of the administrator, corporate services or designated director and other non-unionized members, as recommended by the Director, Corporate Services, Executive Committee and approved by the Board of Health. The committee shall give its instructions to the negotiating committee. The bargaining committee cannot negotiate a memorandum of understanding that is inconsistent with this directive without returning to the Council. If a memorandum of understanding has been signed with a trade union, it must be submitted to the Council for ratification. Ratification requires a simple majority (50% plus one). Promote good industrial relations and compliance with all applicable laws relating to collective agreements. 1.2.4 Mileage reimbursement rates are set out in collective agreements or terms and conditions of employment for non-unionized workers and in accordance with Directive IV-120, Mileage Reimbursement. Personal information on this form ______ (provide the form if desired) will be directed under the authority of ____ 1.2.7 If public transit, including taxis or parking, is used, receipts for travel expenses over $5.00 must be submitted to authorize payment. If a member of the board of directors is unable to attend a meeting in person, he or she may attend a meeting open to the public electronically to the extent and in the manner provided for in the articles, provided that such a member is not taken into account in determining whether or not there is a quorum at any time. (Municipal Act 2001, § 238 (3.2)).

A member of the Board of Directors may not attend a meeting electronically that is not open to the public. (Municipal Act 2001, § 238 (3.2)). Leave without pay is granted if it is in agreement with the employee and the administrator or manager, as described in the collective agreement applicable to the employee. The Agency`s ability to provide services in the absence of the employee must be taken into account, but efforts must be made to grant the leave for appropriate purposes. Employees must take leave or alternate time for such absences before requesting leave. Provide employees with the opportunity to take leave without pay while ensuring that the needs of public health programs and services are met. Any leave without pay of more than two weeks to which employees are not entitled under the law or the wording of the collective agreement must be approved by the Executive Committee. Meetings of the Board of Directors and its committees are open to the public, except that in closed meetings, meetings are held to discuss: If a member of council receives a complaint from a member of the public, the complaint is forwarded to the Medical Officer of Health. Read: healthy living www.kflaph.ca/fr/modes/novel coronavirus.aspx Facilitate compliance of ministries of health with certain governance and accountability requirements under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Protection Act (PHIPA). In addition, there is a need to ensure that elected and appointed members of the Board of Directors meet high standards of conduct for confidentiality.

Budgets and contracts for programs not listed in the Ontario Public Health Standards must include a contribution of at least 10% to overhead costs. This policy covers funding for programs funded by any level of government, health institution, non-governmental organization, research foundation, coalition or other source of funding. KFL&A Public Health responds to and resolves data breaches in which the Agency`s personal data, personal health information and confidential information is subject to unauthorized access, use, disclosure, copying, modification or disposal. These circumstances may include, but are not limited to: Employees who travel for business purposes will be compensated for travel outside of normal working hours in accordance with the collective agreement or terms and conditions of employment applicable to non-unionized workers. Data breach: This is an incident involving the unauthorized collection, use, disclosure, modification or destruction of personal information, personal health information or agency confidential information. 1.7.2 Employees sign a confidentiality agreement in which they acknowledge their commitment to protect the confidentiality of personal data at the time of employment and annually thereafter. This policy applies to all employees, students, volunteers, contractors and members of the Health Committee and is read in conjunction with the other organization`s privacy policies and procedures. for a worker who is the subject of a collective agreement, the service provided for in that collective agreement; and ensuring that all members of the public are treated equally and that board members and employees are not placed in positions where they can be perceived as obligations to a person who may benefit from special consideration or benefits. 2.3 If health, safety or protection is at risk and personal data cannot be collected directly from an individual, employees may collect personal data indirectly from third-party sources (e.g. B, family, school leaders, etc.).

Documentation of the reasons for collecting information from third-party sources is required. Promote the effective use of public funds and enable the planning and evaluation of KFL&A`s public health programs and services. Job references can only be provided by the employee`s immediate supervisor or the human resources department. The person providing the reference must have sufficient expertise to provide references and be familiar with the employee reference policy, relevant legislation and provisions of the collective agreement. The three mandatory exceptions for the MFIPPA are: Article 9 (relations with other governments), Article 10 (information on third parties) and Article 14 (protection of privacy). In the case of mandatory exceptions, the AIFM must determine whether the facts that introduce the requested protocol into the exemption exist or may exist. Where a mandatory exception is justified, the AIFM shall deny access unless a compelling public interest in the disclosure of the records clearly outweighs the purpose of the exemption. 3.3 KFL&A Public Health is required to disclose a record if the Director or Commissioner has reasonable and probable reason to believe that it is in the public interest and that the records pose a serious risk to the environment, health or safety of the public. (iii) financial matters in respect of which advance disclosure would prejudice the interests of the Commission; (i) Before holding a closed meeting, council shall indicate by resolution whether the meeting will be closed and the general nature of the matter to be dealt with in camera.

The agenda of the public meeting will contain as much information as possible about the nature of each person in front of the camera without compromising the Commission`s position on this issue or disclosing confidential personal information that can be discussed. Safe Celebrations – KFL&A Public Health (kflaph.ca) The Ministry of Health is accountable to the Ministry of Health and Long-Term Care, the Ministry of Children and Youth Services and its communities committed to effective governance by the Ministry of Health and effective and efficient management of the agency and the delivery of public health programs and services in accordance with the Health Standards Ontario Public. Ensure: Program, service and accountability requirements. (iv) matters on which public debate may affect or prejudice the legal position of the Committee in proceedings before a court or administrative tribunal; The Ministry of Health has approved the use of the Capital Reserve Fund to fund capital expenditures as needed, as there is no formal way to fund capital expenditures in Ontario`s public health system. The Ministry of Health does not authorize the maintenance of surplus funds for this purpose, nor requests for the establishment of a reserve for capital needs. One-time financing may be requested when capital needs arise, but it is not a guaranteed source of funding. The Medical Officer of Health approves the capital reserve fund expenditures as required and then notifies the Board of Directors. Describe the conditions under which working from home may be acceptable and ensure compliance with all relevant laws (e.g. B Occupational Health and Safety Act, Labour Standards Act, Personal Data Protection Act and Municipal Freedom of Information and Data Protection Act), organisational policies and procedures and provisions of collective agreement in the domestic environment. (b) The term of office of a municipal member of a health committee shall last during the enjoyment of the council that appointed the parishioner, but shall end, unless it ends earlier, at the end of the term of office of the council.

[Health Protection and Promotion Act R.S.O. 1990, c. H.7, at p. 49(7)]. In the event of the resignation, death, eviction or dismissal of a member of city council, council will ask the council that appointed a member to appoint an alternate to represent that council [Health Protection and Promotion Act R.S.O. .